RESEARCH IDENTIFICATION CARD:
Access to the Research Room is only permitted to researchers possessing official 'Researcher' Identification Cards. These cards may be obtained from the Security and Information desk in the foyer of the Department of Archives, from 10:00 a.m. to 4:45 p.m., Monday to Friday (excluding public holidays). They must be returned to the Security and Information desk upon completion of research.
ACCESS AND DUPLICATION POLICY OF THE DEPARTMENT OF ARCHIVES
1. All Public Records are opened to researchers to view unless under the 30 year rule of access.
2. The 30 year rule of access applies to documents/materials which are of a sensitive nature, government policy etc.
3. Records deposited in the Department of Archives cannot be removed from its custody for transfer into any other institution or any individual.
4. Copies of any photograph or document cannot be obtained without the permission of the Archivist(s).
5. Copies of photographs or documents from private deposits cannot be obtained without written permission from the depositor.
6. Proper request forms must be filled out and submitted re: duplication of any item.
7. No photograph or document can be duplicated for commercial use by any institution. Any institution or person found mass producing any photograph or document will be liable for prosecuting.
8. Duplication can only be done for private study, scholarship or research. Photographs to be published in books can only be done so with the necessary copyright permission from the Department or the owner of a private deposit.
9. The Department of Archives must be acknowledged if any photograph or document is duplicated with permission.
10. The Department of Archives reserves the right to reject any request for duplication if it violates any aspect of the copyright law.
11. Papers re: copyright permission and duplication request must be submitted before it can be copied.
12. Copies of photographs obtained from the Department of Archives cannot be reproduced further or distributed without written authorization from the Department.
Hours of Opening:
The Research Room, where researchers are accommodated, is located on the ground floor and is open to researchers Monday to Friday from 10:00a.m. to 4:45p.m. Here, professional staff members carefully supervise researchers and cater to their research and photocopying needs.
Many “finding aids” describing the records have been prepared. These include The Guide to the Records of The Bahamas and its supplement, lists of individual deposits, detailed descriptive lists, subject guides and catalogues of reference books and indexes to newspapers. Finding aids are not yet available on-line.
These are available in the Research Room to guide researchers to relevant sources of information.
What You Should Bring
We ask you to take into the Research Room only those items which you need for your research.
• Background information to your research inquiry. Please bring as much information as you can about your inquiry. This will help us to help you.
• Pencils - NOT pens. You can only use pencils in the Research Room. Pens and coloured pencils are not permitted. This helps us to preserve our nation's documentary heritage.
• Cell phones. Cell phones cannot be used in the Research Room. Calls must be made outside the Research Room area.
• Laptops. Laptop computers are allowed in the Research Room.
• No food and drink. No food or drink is allowed into the Research Room.
• Lockers. Lockers are provided for the storage of coats, bags and other possessions. Because of the cool temperature, you may wish to bring a jacket to wear in the Research Room.
COPIES OF TEXTUAL DOCUMENTS, MICROFILM AND PHOTOGRAPHIC REPRODUCTIONS
Photocopies from textual documents and microfilm can be requested at the time of research. Copying of certain documents from government and private collections may be limited by copyright or donor restrictions. (SEE ACCESS AND DUPLICATION POLICY ABOVE)
PHOTOCOPIES from textual documents (8.5 x 11 or 8.5 x 14) can be obtained at a cost of $0.30 per page for the first (10) pages and $0.15 per page thereafter. Textual documents (11 x 17) can be obtained at a cost of $0.50 per page. Certified copies are $2.00 per page.
MICROFILM COPIES can be obtained at a cost of $1.00 per page. Please note that due to the volume of requests for microfilm copies, please allow (1) one to (2) two days for your order to be processed. Payment for microfilm copies must be paid in full before the order can be processed.
PHOTOGRAPHIC REPRODUCTIONS can be obtained at a cost of $8.00 for 5 x 7 and $12.00 for 8 x 10. Please allow (4) four to (5) five working days for each request. Please note that photographic prints are black and white only. If colour prints are required, arrangements can be made with a local photographic service at an additional cost.
INTERNATIONAL RESEARCH INQUIRIES:
METHODS OF PAYMENT:
Orders under $50.00 BSD must be prepaid. Payments should be made in the form of Money Orders or Bank Drafts and drawn in Bahamian Funds.
Due to the volume of requests received, please allow (4) four to (8) eight weeks for your order to be processed and mailed.
Upon request, guided tours are available to school groups. The tour, which lasts approximately one hour, is free of charge and is conducted Monday to Friday, 9:00 am - 10:00 a.m.
For a reservation, please contact the Archivist in charge of Research at (242) 393-2175 or 393-2855.
About the Archives
Repair & Bindery
Department of Archives, P.O. Box SS-6341, Nassau, N.P., Bahamas. TEL: (242) 393-2175/393-2855. FAX: (242) 393-2855
Email: firstname.lastname@example.org Website: www.bahamasnationalarchives.bs.